Job Description & Requirements

Main Duties & Responsibilities Team Coordination

Organise race travel arrangements for department staff and contractors, ensuring timely completion and submission of travel plans within company deadlines.
Assist Producers and Executive Producers with the drafting and distribution of production schedules, crewing lists, call sheets etc.
Maintain and coordinate all contractor requirements, including processing paperwork and updating contractor information on the relevant databases in a timely manner.
Be first point of contact for contractors, resolving queries.
To co-ordinate the supply of uniform to staff and contractors.
Assist staff with time and attendance queries as administered via the Workday app.
Liaise with the Production Coordinator and Production Administrator to align where relevant.

Finance

Raise Purchase Orders and match with invoices post event.
Support budget owners with cost tracking and reporting.
Obtain supplier quotes and deal with enquiries.
Support budget managers with onboarding suppliers and orchestrating the Procurement process.
Assist the Head of Department with the preparation and submission of their credit card, floats and expense claims, ensuring submission deadlines are adhered to.

Other

Work with the Health & Safety department to create Risk Assessments.
Review, develop and maintain internal processes and procedures.
Provide updates and information quickly and efficiently within an environment that is continually changing.
To undertake other duties within your capabilities as the Head of Content Production or Team Managers may assign to you from time to time.